Information for participants
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ECAS2019 consists of 250 panels addressing the theme of Africa: Connections and Disruptions, representing all disciplines and methodological approaches of the social sciences and humanities. The panels are divided into thematic streams: Arts and Culture, Economy and Development, Environment and Geography, Health, History, Language and Literature, Law, Politics & International Relations, Religion, Social Anthropology, Sociology. These can be viewed using the 'Select Stream' button at the top of the page.
The Call for paper, in turn, brought in over 2000 papers, but only around 1200 of these could be accepted.
- Paper-presenters may be students
- Convenors may also present a paper during the conference, either in their own panel or another.
- Due to the 'competition for time' within such a conference, each participant may convene one panel, present one paper, chair one panel and be discussant in one panel.
- It is permitted to be a non-presenting co-author on multiple papers, but only in case it is another author presenting. If the presenting author cannot attend the conference, the paper has to be withdrawn, and cannot be presented by a co-author who already has a paper in another panel that s/he is presenting.
- All convenors, authors, chairs and discussants are expected to register online in advance of the event and pay a registration fee to attend.
It is the convenors' responsibility to ensure that all panel participants are well briefed and that the panel continues to meet ECAS2019 requirements. To that end, convenors should not only communicate their decisions over proposals to paper proposers, but also later in the process, email the panelists to: inform them of the speaking order (albeit this is displayed on the public panel page), inform them as to how much time they have been allocated, remind them to register (the registration status can be seen in the login environment), inform them of any late changes or additional chairs/discussants, and give any other information related to the panel. If panelists withdraw, convenors should mark these withdrawals in the login environment to inform the organisers.
Formal acceptance letters (signed pdfs on headed paper) can be downloaded from the login environment (the head icon). Log in, proceed past your contact details with the "Proceed" button (located under the contact fields) and then scroll through to your panel/paper. There will be an encircled A at the end of the panel/paper title line. Click on this, download the pdf and print your letter. Please note that we do not send such letters by post.
Many colleagues will need to apply for visas in order to enter the UK. We can supply an additional letter, on University headed paper, signed by the Head of the Centre of African Studies, tailored to the needs of the visa authorities. See this page for more information about this.
Your details in Cocoa (our conference interface)
When logged into Cocoa, make sure your contact details are the way you'd like them to be presented - especially your title, name, institution, as these are visible on panel pages and will eventually appear in the printed programme and on your conference badge.
Controlling/editing your panel
Panel convenors can use the login link (the head icon) in the tools menu above to edit their proposals. Later, when panels have been accepted/rejected, convenors are requested to administer their panels via this login environment. Convenors should log in to state any specific timing requests for their panel (when directed to so by the conference administrator), to add the names of chairs/discussants, and to manage the paper proposals. Co-convenors cannot be added/removed nor can panels be withdrawn through this environment - please email us to do this (address in footer).
Chairs and discussants
The names of any chairs or discussants can be added through the login environment. Please use the convention of Firstname Lastname (Institution). If these roles are to be taken by convenors, then please do not enter your own names there as it is implicit that this will be the case where other names are not listed.
Length of panels
Panels may not last for more than a single day. Each day will have a maximum of four 90-minute panel sessions, each of which may hold up to four papers.
While the main conference language is English, panel/paper information may be in either English or French.
Editing your paper
Paper authors can use the login link in the toolbar above (the head icon) to edit their proposals.
Pre-circulation of papers
The ECAS2019 has no rule about this but many convenors are keen to pre-circulate completed papers. To facilitate this and save on loads of email traffic, authors can upload a PDF of their paper within Cocoa, and it will then show as a downloadable file beneath their abstract on the public panel page on this site. It is your choice whether you instruct your presenters to make use of this.
Timing of presentations
How you allocate the time in your sessions is largely your decision and will depend on the session format. In a paper panel, the ECAS2019 norm is to allot each presenter a maximum of 20 minutes (for presentation and questions/discussion). The key is to respect the fact that many presenters have travelled a long way in order to be able to contribute and clearly need time to set out their argument.
While the online panel pages do not indicate the session breaks, we will indicate these in the printed programme. Convenors will be asked for paper distribution per session ahead of the print deadline, and are thereafter asked, where possible, to stick to this distribution.
Registration does not require instant payment but does indicate your commitment to attend the event. On registering, you will be sent an automated notification that your registration was received. We process your registration manually, getting back to you if there are any mistakes/questions, and emailing you an invoice with a payment information/link. You then have thirty days to pay. Once you have paid, the payment will be logged, and you will be emailed a receipt. So please do not put off registering just because you know your funding will arrive at a later date - register when registration opens so that you can be invoiced with the lower, "early-bird" rates.
Communication between authors/convenors
Convenor/author email addresses are not shown on the panel pages for anti-spam and privacy reasons. However, there is an in-built secure email messaging system. If you cannot work that, please email us to obtain the relevant email addresses.
Any queries with the above, please email admin(at)ecasconference.org.